Medical Chart Review Coordinator I—Full-Time—Birmingham, Alabama
[Day Shift]
Starting Pay: $20.50 per hour
Position Summary
This position is responsible for promptly determining donor eligibility across the network on eye-only and shared tissue/bone cases by ensuring donors are not plasma diluted, confirming negative serology results, identifying any contraindications outlined by EBAA or FDA, obtaining consults from physicians or Medical Examiners when necessary, reviewing medical records, verifying authorization and DRAI, and completing the necessary paperwork while adhering to ASN’s policies and procedures.
Responsibilities refer to the specific day-to-day tasks, duties, and functions that are essential to an employee’s role. These are the “what” of the job – defining concrete actions like managing projects or overseeing processes.
General Responsibilities:
• Perform initial tasks related to service operations.
• Understand ASN’s core values and mission.
• Be accountable – be open and approachable to receiving information about improvement.
• Participate in one-on-one meetings.
• Focus on progress over results.
• Focus on discussion and dialogue over dictation.
• Ask questions. Be inquisitive.
• Communication needs to be transparent, timely, consistent, and clear.
• Look for solutions to problems.
• Be ready to work when scheduled to work. Be timely. If you cannot be on time, then communicate that information.
Core Responsibilities:
• Assist others in answering donor eligibility questions.
• Help coordinate donor eligibility follow-up.
• Request donor records, as necessary.
• Understand different EMRs.
• Perform accurate and complete data entry.
• Perform accurate hemodilution calculations.
• Receive, review, and enter final serology results into approved database.
• Perform appropriate consultations with physicians and Medical Examiners as needed.
• Discuss needed chart follow-up with others working on Medical Chart Review.
• Coordinate and provide follow-up on Donor Risk Assessment Interview (DRAI) questionnaires, autopsy reports, and physician and medical records using other staff as needed.
• Make a final donor eligibility determination in accordance with ASN SOP and EBAA and FDA medical standards for eye-only and tissue/bone donors.
• Ensure tissue suitability is complete.
• Perform final overall donor sign off appropriately.
• Ensure all appropriate information and paperwork is in the chart and placed according to SOPs.
• Appropriately remove temporary vial/chamber labels and apply permanent label.
• Appropriately file/store charts in chart room.
Expectations refer to the standards of behavior and approach, such as demonstrating leadership, aligning with organizational goals, and fostering
collaboration. They guide the “how” an employee should perform their role and contribute to the mission.
• Organizational Alignment – Embrace ASN’s vision, purpose, and mission by aligning actions with the organization’s overarching goals and objectives; thereby contributing to the advancement of ocular tissue/donation, transplantation, and research. This is best accomplished by ensuring your decisions and actions directly support these priorities.
• Core Values – Demonstrate ASN’s core values (Integrity, Serve, Lead, Excel, and Innovate) by consistently applying them in decision-making, interactions, and work output. For example, lead by serving your team, maintain integrity in reporting and operations, and pursue excellence in all projects.
• Ethical Conduct – Uphold ethical principles and standards of conduct in all interactions and decision-making processes.
• Communication – Communicate effectively and transparently with colleagues and donation partners promoting open dialogue, active listening, and constructive feedback.
• Collaboration – Collaborate and interact with experienced colleagues.
• Problem-Solving – Identify issues and propose viable solutions.
• Continuous Learning – Keep up with trends, emerging technologies, and best practices, applying new insights to elevate performance.
Qualifications:
• An associate’s degree in a related field preferred.
• Demonstrates knowledge of EBAA and FDA regulations related to eligibility criteria.
• Basic knowledge of patient confidentiality laws.
• Demonstrates ability to interface effectively with doctors, nurses, schedulers, and other related personnel and peers.
• Excellent documentation and assessment skills.
• Computer literacy and familiarity with computer databases.
• Strong organizational skills and detail-oriented.
• Excellent oral and written communication skills.
• Superior interpersonal and public relations ability.
• Must have a valid driver’s license and reliable transportation.
Physical Requirements:
• Frequent periods of intense concentration, attention to detail, and accuracy.
• Ability to handle mental and physical strain involved in the use of printed materials and prolonged use of computer screens.
• Moderate manual dexterity for basic keyboarding.
• Long periods of sitting and/or standing may be required.
• Ability to lift and move up to 25 pounds.
The incumbent should understand this job description only outlines certain requirements for this position. At the discretion of the Executive Officer, this job description may be amended as deemed necessary for the incumbent to render a more efficient and effective operation.
To apply: Please return the completed application of employment to hr@advancingsight.org.